![]() Free versions may show ads in your inbox app, but the terms of service should explain how it uses your data and who owns it. At a basic level, look for services that don’t use your email content to personalize ads. Privacy and security: Privacy and security features vary by email client and plan.Email software may allow for toolbar customization and support add-ons or extensions. Custom folders and labels help organize saved emails, and email clients may have different color options or visual layouts. You can send all Asana or Slack updates to one tab and emails from your boss and co-workers or VIP clients to another. On the other hand, Missive and SuperHuman support custom categories. Gmail has preset tabs, and you can’t create custom sections. When emails come in, the client can automatically sort them into categories. Others require users to open a new browser tab to see another email account, and some vendors have both options. Some providers offer a unified view, which puts all emails into one spot and has tabs for different categories. The first thing to consider is how you want to view emails from different providers. Customization options: Everyone has a different way of organizing their inbox, and the best email clients allow for flexibility in visual appearance, workflows, and more.Email clients may provide advanced features like video and audio calls, extra cloud storage, and password managers. Marketers, sales agents, and public relations professionals may want message-read indicators, while remote teams may prefer all-in-one apps with collaborative notes and chat tools. It may turn a one-line phrase into an entire email or offer tips to improve your message. Generative AI software can summarize email conversations and edit while you write. Other features like keyboard shortcuts and search bars make it easier to use your inbox and find what you need. Scheduled send and out-of-office or auto-replies allow you to manage your work-life balance and schedule. Snooze, block, one-click unsubscribe, and follow-up reminders let you assign actions to emails quickly. Indeed, many new features help professionals save time, which is critical considering that Adobe found that Americans spend over five hours daily checking their email. ![]() They assist with email organization and prioritization. Software features and capabilities: Modern email programs do much more than allow users to send and receive mail. ![]() Besides saving time, integrations can keep teams on the same page with in-app task management and shared calendar tools. These connections let users create tasks, update contact information, or add events without leaving the email app. Also, consider integrations with calendars and project management software. This option is ideal for companies that don’t have email included with their web hosting services or website builder packages. In addition to working with existing emails, some email clients offer domain-based email addresses. Before choosing an email client, check with your existing service to see which protocols it provides, as some offer several. An email client lets you view emails from several accounts inside one application. Common protocols include IMAP (internet messaging access protocol), POP (post office protocol), and SMTP (simple mail transfer protocol). Each vendor uses email protocols, which are standards for sending and receiving mail. Your internet service provider (ISP) may supply accounts, or you may have different addresses through free services like Gmail, Hotmail, or iCloud. Email account and third-party integrations: Many people have multiple email addresses.Microsoft Outlook, Spike, Proton Mail, and Google Workspace offer low-cost packages and high-end versions. Look for free solutions with affordable upgrades. If your budget concerns are temporary, consider selecting a scalable service. Gmail also provides 15 GB but Google Drive storage counts against your limit. Although Proton Mail is the best email client for security, the free plan only has 1 GB of email storage. Missive and Spike support up to three team members, whereas Gmail, Outlook, Thunderbird, and Proton Mail provide individual accounts. All email clients we reviewed, except SuperHuman, have a free version. For those on a tight budget, free tools can provide a much-needed service. Deciding how much to budget or whether or not to use a free email client is challenging. ![]() Business packages range from $7.20 to $45 per user monthly. Personal monthly per-user subscriptions range from $1.99 to $12.99.
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